Determine where you would like to observe and who you would like to shadow. It is your responsibility to locate and get the agreement with the person or department with which you would like to shadow.
Contact the potential sponsor and ask to shadow him/her.
Complete the EOP (Educational Observation Program) Information Sheet online to start the application process.
Review the training information and take the associated quiz.You must score 100% to be able to shadow, but this is easy to do if you read the training carefully.
You will receive a confirmation email when we have reviewed all of your completed and fully signed paperwork and you have completed the training letting you know that your name is on the list for your day of shadowing.
Remember, if you plan on shadowing another time (within you 12 hour lifetime limit) you must submit a separate Information Form for that event, as each EOP/Shadowing event requires a signed document with the specific dates and times for each event.
What are the steps if a UCHealth staff/UCD physician wishes to sponsor an observer?
Review the Algorithm to determine if EOP/shadowing is suitable or if the observer should be referred to a different program. If a potential observer wishes to observe for many weeks, they may want to become a volunteer.
Sometimes is it helpful to read theUCHealth EOP policyonline.
Go to the Source, click on policies and search on EOP.
Ensure manager/director of the clinic, unit or area is informed and approves of the observation visit.No one, including a physician can bring an observer into UCHealth without permission.
Be clear with the observer that this is a short observational experience, (i.e. 1-3 shifts for a total of 12 hours maximum.)UCHealth cannot accommodate long term observation experiences.
The observermust be 18 years of ageanda graduate of high school.
Establish a date and time for the EOP/shadowing.
Work with the observer to get the EOP contract filled out and signed (available online here on UCLIVE). The contract may be scanned and emailed back and forth to get it completed and submitted through UCLIVE,at least 1 week prior to the EOP/shadowing date, to the Volunteer Services office. (Jennifer.Ricklefs@uchealth.org or Melissa.Strickland@uchealth.org) The paperwork will be reviewed to ensure it is complete.Incomplete paperwork will not be accepted and the observer may not shadow.
The name of the observer along with the EOP badge will be taken to the AIP1 (Anschutz Inpatient Pavilion 1) Information Desk. The observer will check out the EOP badge to wear, there.The badge must be returned by the end of the day.
On the day of shadowing arrange for someone to meet them at the AIP1 Information desk and accompany them to the clinic/unit/surgery, etc.
On the day of your EOP
says patient or visitor parking.
Walk into the main door
of the hospital. The building says Anschutz Inpatient Pavilion.
to the information desk, immediately on the left.
name and the badge you will wear are there. Please sign in and receive the EOP
badge (Shadowing time starts then).
Dress appropriately in business casual. No jeans or
shorts. No gum, food or drink is allowed while shadowing.
Turn off cell phone - absolutely no pictures or recordings of the
Be on time. If
more than 15 minutes late, shadowing
be cancelled for the day.
Sponsor will explain the
rules and regulations about observing (i.e. sponsor must ask the patient
first and document in EPIC).
conclusion of the agreed upon time, the observer will return to the Information Desk and check the EOP badge back
in (Shadowing time ends when the badge is checked back in).