What is the process if someone wishes to observe?

  1. Determine where you would like to observe and who you would like to shadow. It is your responsibility to locate and get the agreement with the person or department with which you would like to shadow.
  2. Contact the potential sponsor and ask to shadow him/her and arrange the date and time. 
  3. Complete the EOP (Educational Observation Program) Application at least one week prior to your scheduled shadowing date.. 
  4. Log into your account and complete the Facility Orientation Training located under the training tab. You must score 100% to be approved to shadow.
  5. Review and agree to the Confidentiality Statement and the Participant Contract.
  6. Upload a copy of proof of MMR vaccination and proof of a negative TB test completed within the last year.

You will receive a confirmation email when your shadowing request has been processed letting you know that your name is on the list for your day of shadowing.This email will also contain detailed parking information. 

Remember, if you plan on shadowing another time (within you 12 hour lifefime limit) you must submit a separate Information Form for that event, as each EOP/Shadowing event requires a signed document with the specific dates and times for each event.

On the day of your EOP Experience:

  • Park at the Capri lot at Ursula and Colfax. You will receive detailed instructions for parking in your confirmation email.
  • Walk in the back door of the hospital and follow the signs to the Atrium lobby. The Anschutz Inpatient Pavilion (AIP) information desk is located in the lobby.
  • Sign in and receive the EOP/Shadowing badge. You will need a photo ID to receive your badge. 
  • Dress appropriately in business casual attire. No jeans or shorts. No gum, food or drink is allowed while shadowing.
  • Turn off cell phone - absolutely no pictures or recordings of the experience.
  • Be on time. If more than 15 minutes late, shadowing will be cancelled for the day.
  • Your sponsor will explain the rules and regulations about observing (i.e. sponsor must ask the patient first and document in EPIC).
  • At the conclusion of the agreed upon time, the observer will return to the Information Desk and check the EOP badge back in (Shadowing time ends when the badge is checked back in).
  • The information desk is opening 7a-8p M-F and 9a-5p Saturday and Sunday. If your shadowing shift starts outside of those hours, your Sponsor may check out your badge for you the day prior to your scheduled observation after 3 pm. You will still be responsible for checking the badge in at the end of your shift.  

Questions? Please email uchshadowing@uchealth.org. 

Observer


What are the steps if a UCHealth staff/UCD physician wishes to sponsor an observer?

  • Read the UCHealth EOP policy online to determine if short-term shadowing, EAO or volunteering, is the best fit.
  • Ensure manager/director of the clinic/unit/surgery is informed and approves of the observation visit. No one may bring an observer into UCHealth without permission.
  • Be clear with the observer that this is a short observational experience, (i.e. 1-3 shifts for a total of 12 hours maximum per calendar year.)
  • The observer must be 18 years of age or older.
  • Establish a date(s) and time(s) for the EOP/shadowing.
  • At least one week prior to the shadowing date, direct the participant to complete their portion of the EOP/Shadowing application. This can be downloaded from www.UCHealth.org
  • You will receive an email once the application has been submitted asking you to approve or deny the shadowing request. This is the sponsor portion of the EOP/Shadowing application.
  • On the day of shadowing, arrange for someone to meet them at the AIP1 Information Desk and accompany them to the clinic/unit/surgery, etc.

 

Questions? Please email uchshadowing@uchealth.org.

 

Sponsor

On the day of your EOP Experience:

  • Park anywhere it says patient or visitor parking.
  • Walk into the main door of the hospital. The building says Anschutz Inpatient Pavilion.  Walk to the information desk, immediately on the left.
  • Your name and the badge you will wear are there.  Please sign in and receive the EOP badge (Shadowing time starts then).
  • Dress appropriately in business casual. No jeans or shorts. No gum, food or drink is allowed while shadowing.
  • Turn off cell phone - absolutely no pictures or recordings of the experience.
  • Be on time. If more than 15 minutes late, shadowing will be cancelled for the day.
  • Sponsor will explain the rules and regulations about observing (i.e. sponsor must ask the patient first and document in EPIC).
  • At the conclusion of the agreed upon time, the observer will return to the Information Desk and check the EOP badge back in (Shadowing time ends when the badge is checked back in).
Day of EOP Experience