Educational Observation Program or Shadowing at UCHealth for University of Colorado Hospital and metro Denver area

 

Dear Applicant,

There are many types of coronaviruses that cause mild respiratory illness in humans, like the common cold. COVID-19 is a disease caused by a new coronavirus that has not been previously identified. The most common symptoms associated with COVID-19 include fever, cough and shortness of breath. Symptoms range from mild to severe, but the most severe cases have occurred in the elderly and in those with weak immune systems. The coronavirus is thought to spread mainly from person-person through respiratory droplets produced when a person infected with the virus coughs or sneezes.

UCHealth is taking proactive measures to protect patients, visitors and health care workers by expanding visitor restrictions and policies at its acute care facilities and ambulatory clinics. While we understand the visitor restrictions are inconvenient, they are to provide an additional layer of protection for everyone. Individuals who are in a UCHealth hospital or clinic to shadow/observe, fall under the category of visitors. Until further notice, we are suspending our shadowing/observation programs.

We are aware many of you have been in the process of setting up an EOP or EAO experience. We apologize for any difficulty you may have. Please know we have your safety as well as the safety of others at the forefront of our patient safety plans. We will update this website when UCHealth allows shadowing/observing to resume.

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Welcome to the University of Colorado Hospital and metro Denver area clinics. We thankfully receive many requests for "shadowing" where a UCHealth visitor 18 years old or older observes doctors, nurses, therapists, technicians, and other healthcare providers as they care for patients or perform their day-to-day duties. The Educational Observation Program (EOP) or Shadowing at UCHealth is designed to provide a structured educational experience for those individuals while addressing patient safety.

Sponsors and Observers

In order to participate in the program, observers to UCHealth must have a sponsor. A sponsor is a UCHealth employee or provider who has made arrangements for the observer's presence in the unit or facility and who will accompany the observer at all times during the visit.

  • Observers must be at least 18 years old. 
  • Shadowing is limited to 12 hours per calendar year and may be broken into shorter shadowing sessions (i.e. 1-3 shifts for a total of 12 hours maximum per calendar year.) Any UCHealth employee can be a sponsor - the sponsor does not have to be a clinician.

Information on Educational Observation Program EOP (aka: Shadowing)

What are the steps if someone wishes to OBSERVE?

  1. Determine where you would like to observe and who you would like to shadow.
  2. Contact the potential sponsor and ask to shadow him/her. The Volunteer Services office is not able to find a sponsor for a potential observer.
  3. Set a specific location, date and time for the EOP experience(s).
  4. Gather the required documents (outlined in step 6) and complete the EOP/Shadowing application below. Applications must be submitted at least one week prior to your shadowing date.
  5. Complete the Facility Orientation Training located under the training tab. You must score 100% to be approved to shadow.
  6. Upload a proof of MMR, tDAP, and Varicella/Chicken pox vaccination and proof of a negative TB test completed within the last year. If your EOP is occuring during flu season, you must also upload copies of your current flu shot. Current UCHealth employees to not need to complete this step.

What are the steps if an UCHealth staff/UCD physician wishes to SPONSOR an observer?

  1. Read the UCHealth EOP policy online to determine if short-term shadowing, EAO, or volunteering is the best fit.
  2. Ensure manager/director of the clinic/unit/surgery is informed and approves of the observation visit. No one may bring an observer into UCHealth without permission.
  3. Be clear with the observer that this is a short observational experience, (i.e. 1-3 shifts for a total of 12 hours maximum per calendar year.)
  4. The observer must be 18 years of age or older. 
  5. Establish the date(s) and time(s) for the EOP/shadowing.
  6. At least one week prior to the shadowing date, direct the participant to complete their portion of the EOP/Shadowing application below.
  7. The sponsor agreement will be emailed to you for review and approval, please complete the sponsor portion of the EOP/Shadowing application by following the instructions in the email.

Day of EOP experience:

  • Park at the Capri lot at Ursula and Colfax. A link to a map can be found here. You will receive futher instructions for parking in your confirmation email.
  • Walk in the back door of the hospital and follow the signs to the Atrium lobby. The Anschutz Inpatient Pavilion (AIP) information desk is located in the lobby.
  • Sign in at the AIP information desk and receive an EOP badge.
  • Dress appropriately in business casual attire. No jeans or shorts. No gum, food, or drink while shadowing.
  • Turn off cell phone- absolutely no pictures or recordings of the experience allowed.
  • Your sponsor will explain the rules and regulations about observing (i.e. sponsor must ask patient first.)
  • At the conclusion of the agreed upon time, the observer will return to the information desk and initial that the badge has been returned. If shadowing over more than one day, badges must be returned at the end of each day.

You will receive a confirmation email from Volunteer Services to confirm when all steps have been completed. If you have any questions, please email uchshadowing@uchealth.org.

EDUCATION
EMERGENCY CONTACT
Please provide the name and number of someone we may contact in case of an emergency.
OBSERVATION INFORMATION
EOP Participant E-SIGNATURE
I certify that all responses on this document are true to the best of my knowledge. I agree that this information may be verified by UCHealth staff. I understand that any misrepresentation of information constitutes cause for separation or termination from the Education Observation Program participation.
After you click 'Submit' you will be redirected to the home page. Please upload copies of your TB test results, immunizations (MMR, tDap, Varicella/Chickenpox, and flu if during flu season), complete the Facility Orientation Quiz, and the listed Agreements. All steps must be completed at least one week prior to your EOP shadowing date.  Please inform your Sponsor to expect an email asking them to approve or deny your shadowing request.  

 

You will receive a confirmation email once your application is processed and approved or denied. 

 

Please check your SPAM folder and add uchshadowing@uchealth.org to your contacts list to avoid missing our emails.