Educational Observation Program or Shadowing at UCHealth for University of Colorado Hospital and metro Denver area


Welcome to the University of Colorado Hospital and metro Denver area clinics. We thankfully receive many requests for "shadowing" where a UCHealth visitor 18 years old or older observes doctors, nurses, therapists, technicians, and other healthcare providers as they care for patients or perform their day-to-day duties. The Educational Observation Program (EOP) or Shadowing at UCHealth is designed to provide a structured educational experience for those individuals while addressing patient safety.

Sponsors and Observers

In order to participate in the program, observers to UCHealth must have a sponsor. A sponsor is a UCHealth employee or provider who has made arrangements for the observer's presence in the unit or facility and who will accompany the observer at all times during the visit.

  • Observers must be at least 18 years old. 
  • Shadowing is limited to 12 hours per calendar year and may be broken into shorter shadowing sessions (i.e. 1-3 shifts for a total of 12 hours maximum per calendar year.) Any UCHealth employee can be a sponsor - the sponsor does not have to be a clinician.

Information on Educational Observation Program EOP (aka: Shadowing)

What are the steps if someone wishes to OBSERVE?

  1. Determine where you would like to observe and who you would like to shadow.
  2. Contact the potential sponsor and ask to shadow him/her. The Volunteer Services office is not able to find a sponsor for a potential observer.
  3. Set a specific location, date and time for the EOP experience (s).
  4. Complete the EOP/Shadowing application below and submit at least one week prior to your scheduled shadowing date.
  5. Complete the Facility Orientation Training located under the training tab. You must score 100% to be approved to shadow.
  6. Review and agree to the Confidentiality Statement and the Participant Contract.
  7. Upload a copy of proof of MMR, tDAP, and Varicella/Chicken pox vaccination and proof of a negative TB test completed within the last year. If your EOP is occuring during flu season, you must also upload copies of your current flu shot. Current UCHealth employees to not need to complete this step.

What are the steps if an UCHealth staff/UCD physician wishes to SPONSOR an observer?

  1. Read the UCHealth EOP policy online to determine if short-term shadowing, EAO or volunteering, is the best fit.
  2. Ensure manager/director of the clinic/unit/surgery is informed and approves of the observation visit. No one may bring an observer into UCHealth without permission.
  3. Be clear with the observer that this is a short observational experience, (i.e. 1-3 shifts for a total of 12 hours maximum per calendar year.)
  4. The observer must be 18 years of age or older. 
  5. Establish a date(s) and time(s) for the EOP/shadowing.
  6. At least one week prior to the shadowing date, direct the participant to complete their portion of the EOP/Shadowing application below.
  7. Complete the sponsor portion of the EOP/Shadowing application.

Day of EOP experience:

  • Park at the Capri lot at Ursula and Colfax. A link to a map can be found here. You will receive futher instructions for parking in your confirmation email.
  • Walk in the back door of the hospital and follow the signs to the Atrium lobby. The Anschutz Inpatient Pavilion (AIP) information desk is located in the lobby.
  • Sign in at the AIP information desk and receive an EOP badge.
  • Dress appropriately in business casual attire. No jeans or shorts. No gum, food, or drink while shadowing.
  • Turn off cell phone- absolutely no pictures or recordings of the experience allowed.
  • Your sponsor will explain the rules and regulations about observing (i.e. sponsor must ask patient first.)
  • At the conclusion of the agreed upon time, the observer will return to the information desk and initial that the badge has been returned. If shadowing over more than one day, badges must be returned at the end of each day.

You will receive a confirmation email from Volunteer Services to confirm when all steps have been completed. If you have any questions, please email uchshadowing@uchealth.org.

Required fields are noted in red.
EDUCATION
EMERGENCY CONTACT
Please provide the name and number of someone we may contact in case of an emergency.
OBSERVATION INFORMATION
EOP Participant E-SIGNATURE
I certify that all responses on this document are true to the best of my knowledge. I agree that this information may be verified by UCHEALTH Volunteer Services. I understand that any misrepresentation of information constitutes cause for separation or termination from the Education Observation Program participation.
After you click 'Submit' you will be redirected to your home page. Please read and agree to the Confidentiality Agreement, the Shadowing Contract, upload copies of your TB test and immunizations (MMR, tDap, Varicella/Chickenpox, and flu if during flu season) and complete the Facility Orientation Quiz. All steps must be completed at least one week prior to your EOP shadowing experience.  Please inform your Sponsor to expect an email asking them to approve or deny your shadowing request.  

 

 

You will receive a confirmation email once your Sponsor has approved or denied your shadowing request.

 

Please check your SPAM folder and add uchshadowing@uchealth.org to your contacts list to avoid missing the email.