Observership Application Process


Thank you for your interest in Shadowing and Observerships at UCHealth.  Please read through our processes and be aware of deadlines.  We are not able to facilitate experiences that are not completed and submitted on time.

Dear Observership Applicant,

Thank you for your interest in coming to UCHealth for an academic Observership. We want your time with us to be a beneficial learning experience. The Observership program builds on UCHealth's commmitment to educate future clinical, administrative, and research leaders in health care. These academic Observerships facilitate knowledge sharing and expertise in clinical care, in addition to quality and innovation in healthcare.

  • Observerships are educational only and provide no hands-on experiences.
  • Observers will not physically engage with any patients or advise on any cases.
  • This is a voluntary opportunity and cannot be used for school credit.
  • Please review the Educational Experience Algorithm before submitting your application to ensure that you are a good candidate for this program.

This is a multi-step application. Please follow the steps below.

It is the responsibility of the participant to arrange and confirm who their Sponsor will be and the dates of their observation. You MUST have your Sponsor and observations dates confirmed before submitting your application. The entire application process must be submitted and completed one month prior to your arrival. UCHealth recommends submitting your application in advance to allow time to finalize other arrangements needed for travel and lodging.

The application includes all requested materials. Please be aware, multiple individuals will need to initial and sign the contract. The contract, which can be found in Step 3, indicates the dates and length of your Observership as well as your responsibilities and the responsibilities of your Sponsor.  It is a regulatory requirement for the sponsor to fully complete this document including all initializations in addition to the participant completing their portion.

If any part of your application is not complete, you will not be approved to observe. There will be no exceptions. 


Step One: Find a Sponsor and coordinate the dates of your Observership.  If your Sponsor has an Administrative Assistant, please work with this person and use them as a resource. 

Step Two: Fill out the Observership application below.

Step Three: Click on the Observership Contract to download, print, and sign the sections indicated for Participants. Send the Agreement to your Sponsor to receive the required signatures from the Sponsor, Clinical Department Chair, and Clinical Manager. 

Step Four: Complete the three Required Education modules and their associated quizzes (found under Online training in the menu).

Step Five: Upload the following documents to your account. Documents must be legible and in English. Any documents that are not in English need to be officially translated before being uploaded. 
  • Current CV or resume.
  • U.S. ID or passport.
  • Results of Background Check in home country.
  • Copy of Health Insurance coverage for the duration of your visit to Colorado.
  • Results of a 10 panel drug screen.
  • Documentation of current immunizations including:
    • MMR (measles, mumps, rubella) vaccination
    • Pertussis (or DPT, diphtheria, pertussis, tetanus)
    • Chicken Pox
    • Hepatitis B vaccination
    • TB Status or Chest X-Ray (taken within the last 12 months)
    • Season flu vaccination (October-May)
    • COVID-19 vaccination record (final shot must be completed at least 2 weeks prior)

Please give us time to review your documents before uploading another copy.  This is not an automatic, computerized process. Once a document is uploaded, it must be reviewed and approved by a human before that item will show as complete.

Step Six: Schedule an in-person appointment with Volunteer Services and Shadowing to complete your onboarding and pick up your UCHealth badge. You may schedule this prior to your first day or on the morning of your first day.  Onboarding must be completed prior to starting your Observership. 

Volunteer Services and Shadowing

University of Colorado Hospital

12605 East 16th Ave, Mail Stop F771, Aurora CO 80045

CONTACT INFORMATION
EDUCATION
EMERGENCY CONTACT
Please provide the name and number of someone we may contact in case of an emergency.
SPONSORING DEPARTMENT AND DATES
APPLICANT E-SIGNATURE
I certify that all responses on this document are true to the best of my knowledge. I agree that this information may be verified by UCHEALTH Volunteer Services. I understand that any misrepresentation of information constitutes cause for separation or termination from Observership participation.

PHOTO CONSENT:  This is to certify that I give permission to UCHealth to use my image for news media, marketing, public relations, and/or hospital business purposes.

After submitting this application, please login to the site at https://uclive.vsyslive.com using the email and password you entered above. Once you are logged in,  you can upload all required documents, review required agreements, and complete your online required education modules. Thank you!