Extended Academic Observer Application Process


Dear Applicant,

There are many types of coronaviruses that cause mild respiratory illness in humans, like the common cold. COVID-19 is a disease caused by a new coronavirus that has not been previously identified. The most common symptoms associated with COVID-19 include fever, cough and shortness of breath. Symptoms range from mild to severe, but the most severe cases have occurred in the elderly and in those with weak immune systems. The coronavirus is thought to spread mainly from person-person through respiratory droplets produced when a person infected with the virus coughs or sneezes.

UCHealth is taking proactive measures to protect patients, visitors and health care workers by expanding visitor restrictions and policies at its acute care facilities and ambulatory clinics. While we understand the visitor restrictions are inconvenient, they are to provide an additional layer of protection for everyone. Individuals who are in a UCHealth hospital or clinic to shadow/observe, fall under the category of visitors. Until further notice, we are suspending our shadowing/observation programs.

We are aware many of you have been in the process of setting up an EOP or EAO experience. We apologize for any difficulty you may have. Please know we have your safety as well as the safety of others at the forefront of our patient safety plans. We will be in touch when UCHealth allows shadowing/observing to resume.


Dear Extended Academic Observer Applicant,

Thank you for your interest in coming to UCHealth University of Colorado Hospital for an academic observership. Volunteer Services coordinates both short and long-term observerships based on the needs and interests of each prospective observer and the availability of professional staff at the University of Colorado Hospital. We want your time with us to be a beneficial learning experience. The Extended Academic Observership (EAO) Program builds on the University of Colorado Hospital's desire to educate future clinical, administrative, and research leaders in health care. These academic observerships facilitate knowledge sharing and expertise in clinical care, in addition to quality and innovation in healthcare.  

EAO's are educational observerships only and provide no hands-on experiences. Observers will not physically engage with any patients or advise on any cases. This is a volunteer opportunity and cannot be used for school credit.  Please read the EAO Policy carefully before submitting your application to ensure that you are a good candidate for this program. It is the responsiblity of the participant to arrange and confirm their Sponsor and the dates of their observation.

To apply, please follow the steps below. You MUST have your Sponsor confirmed before submitting your application.  All materials must be submitted one month prior to your arrival. Please be aware, multiple signatures are required on the contract. The contract indicates the dates and length of your observership as well as your responsibilities and the responsibilities of your sponsor.  

Step One: Fill out the EAO application below.

Step Two: Log into your account and read and complete the following:

Step Three: Complete the two Online Orientation Training modules and their associated quizzes.

Step Four: Upload the following documents to your account:
  • Current CV or resume.
  • U.S. ID or passport.
  • Results of Background Check in home country.
  • Copy of Health Insurance coverage for the duration of your visit to Colorado.
  • Results of a 10 panel drug screen.
  • Documentation of current immunizations including:
    • MMR (measles, mumps, rubella) vaccination
    • Pertussis (or DPT, diphtheria, pertussis, tetanus)
    • Chicken Pox
    • Hepatitis B vaccination
    • TB Status or Chest X-Ray (taken within the last 12 months)
    • Season flu vaccination (October-May)

Step Five: Print the Extended Academic Observership Agreement and sign the sections indicated for Participants.  Send the Agreement to your Sponsor to receive the required signatures from the Sponsor, Clinical Department Chair, and Clinical Manager.  

Step Six:  Schedule an in-person appointment with Volunteer Services to complete your onboarding. This typically takes place on the first day of the EAO experience. Volunteer Services will accompany you to the badging office to obtain your University of Colorado Hospital EAO ID badge to be worn for the duration of the observership.


Volunteer Services 

University of Colorado Hospital

12605 East 16th Ave, Mail Stop F771, Aurora CO 80045


Please provide the name and number of someone we may contact in case of an emergency.
I certify that all responses on this document are true to the best of my knowledge. I agree that this information may be verified by UCHEALTH Volunteer Services. I understand that any misrepresentation of information constitutes cause for separation or termination from Extended  Academic Observership participation.

PHOTO CONSENT:  This is to certify that I give permission to UCHealth to use my image for news media, marketing, public relations, and/or hospital business purposes.

After submitting this application, please login to the volunteer site at https://uclive.vsyslive.com using the email and password you entered above. Once you are logged in,  you can upload all required documents, review required agreements, and complete your online orientation training. Thank you!